Last Working Day Email Messages to Say Goodbye to Your Coworkers

Life happens, and we have to say goodbye to ones we care about. A last working day email to your coworkers is one of the most important farewells. You’ve had good times and bad times, and you want to leave with a good memory while keeping your relationships strong with a respectful, professional, and emotional farewell message.

It’s 2025, everyone has a digital presence, and it’s easy to trace your past. A good farewell message to colleagues leaves the door open for future endeavors, reinforces your personal brand, and can even earn you a strong reference for your next job.

A heartfelt, emotional farewell shows respect for yourself, your time, and the people you’ve worked with. Acknowledging others’ contributions and wishing them success demonstrates emotional intelligence and invites future connections. But enough chat, let’s look at the best last working day emails you can write before leaving.

Farewell Emails to Colleagues on Your Last Day

Standard and professional farewell messages to coworkers and superiors require the perfect balance between warmth and formality. You are human—don’t be embarrassed to show sadness—but you also have to be respectful. Genuine gratitude for collaboration and support, while maintaining the respectful tone expected in a workplace, is a great way to say goodbye.

Highlight shared achievements, acknowledge individual contributions, and offer well-wishes for the team’s continued success.

General Goodbye Message to Colleagues on Your Last Working Day

Subject: Thank You and Farewell from [Your Name]

Hello, Team.

As I finish my last day at work, I'd like to express my heartfelt gratitude for your support, collaboration, and friendship. Working with everyone of you has been a privilege and a highlight of my career. We worked together to overcome obstacles, celebrate triumphs, and establish an environment that encouraged learning and respect.

I am happy of what we accomplished as a team, and I appreciate your generosity whenever I needed advice or a second pair of eyes. Please remain in touch—I'd love to hear about your future accomplishments and offer assistance whenever I can. You can contact me at [personal email] or on LinkedIn at [profile link].

I wish you ongoing success, progress, and well-deserved recognition for all that you accomplish. Thank you again for making this experience memorable.

Warm regards.

[Your name]

Formal Farewell Email to Entire Company

Subject: Farewell and Thank You to Everyone

Dear colleagues,

Today is my last day at [Company Name], and I'd like to express my heartfelt gratitude to everyone in the business. It has been a privilege to work with such bright and devoted individuals in every department, from Engineering and Product to Marketing, Sales, Customer Support, and beyond.

We have achieved significant milestones over the years, including the launch of [Project X], expansion into new areas, and ongoing improvement of our products and services for our clients. These successes were made possible by your expertise, hard effort, and dedication to greatness.

I am very appreciative for the company's culture of respect, innovation, and teamwork. Thank you for the knowledge you've provided, the obstacles we've overcome together, and the companionship that has made each day worthwhile.

Although I am moving on to other opportunities, I will keep the lessons and memories from [Company Name] with me. I'm looking forward to seeing how the company grows and succeeds. Please contact with me on LinkedIn at [profile link] or by email at [personal email].

I wish you everyone great success and wealth. Thank you for everything.

Best regards, [Your Name]

[Former Title] and [Company Name]

Short and Professional Goodbye Message

Short Goodbye Message Leaving Company Example 1:

Subject: Goodbye and Thanks

Hello, Team.

Thank to everybody for your help and collaboration. It's been a pleasure to work with you. I wish everyone ongoing success, please stay in touch at [personal email].

Best wishes, [Your Name].

Short Goodbye Message Leaving Company Example 2

Subject: Farewell from [Your Name]

Hello, Everyone.

As I go on my next journey, I'd like to thank everyone for their collaboration and support. It has been a joy working with you all.

Pease feel free to contact me at [personal email].

Best wishes, [Your Name].

Farewell Message After a Short Term

Subject: Thank you and farewell

Hello, Team.

Although my time here has been limited, I am grateful for the kind welcome, assistance, and teamwork you have all provided. In this short time, I've learnt a lot and appreciated every interaction.

Thank you for making me feel like a member of the team from the beginning. I wish you great success and hope to cross paths again. Please feel free to contact me at [personal email] or on LinkedIn at [profile link].

Best wishes.
[Your name]

Goodbye Messages to People You Are Not Close With

Subject: Farewell and Best wishes.

Hello,

As I depart from [Company Name], I wanted to express my appreciation for your professionalism and cooperation. Although we haven't worked extensively, I value your contributions to our joint initiatives and the great atmosphere you contribute to. I wish you the best in your future pursuits.

Warm regards,
[Your name]

Last Working Day - Out of Office Auto-Reply Message

Subject: Out of Office, Last Working Day

Thanks for your message. Today is my last day at [Company Name], and I have left the office. Moving forward, I will not monitor emails.

For urgent concerns, please contact [Colleague Name] at [colleague email] or [phone]. For all other inquiries, please contact [General Team Email], and someone will assist you.

Thank you, and best regards.

[Your name]

Farewell Message for Interns Leaving the Company

Subject: Thank you and farewell

Hello, Team.

As my internship at [Company Name] comes to an end, I'd like to thank everyone for their advice, support, and encouragement. Working with such a skilled team has provided me with essential experience and knowledge.

I value the opportunity I've had to contribute and improve. Please contact with me on LinkedIn at [profile link] or by email at [personal email]. I look forward to remaining in touch and hoping to cross paths again.

I wish you everyone continued success.

[Your name]

Farewell Message After Completing a Fixed-Term Contract

Subject: Thank you and farewell

Hello, Team.

As my contract on the [Project Name] concludes today, I'd like to express my heartfelt appreciation for the opportunity to work with you. Your knowledge, collaboration, and support made this project both satisfying and pleasant.

Thank you for your guidance and collaboration during the course of the agreement. I'm proud of what we've accomplished together and plan to carry these experiences forward. Please stay in touch via [personal email] or LinkedIn at [profile link].

I wish you great success on this project and beyond.

Warm regards.

[Your name]

Emotional, Personal and Team-Focused Goodbye Messages

Goodbyes are hard, especially when you’re leaving a workplace. It’s hard to stay strong once you’ve been sent off. First, it’s not your fault—it happens to everybody, so stay strong: only good days are ahead. Second, keep your professional attitude: focus on the positive and know there’s nothing wrong with writing an emotional goodbye to a valued colleague. Here’s how you can do it.

Touching Farewell Message to Your Colleagues When You Are Leaving the Company

Subject: Until We Meet Again

Hello, Everyone.

As I get ready to leave [Company Name], my heart is filled with gratitude for the memories we've shared. I will never forget the discussions, laughs over coffee breaks, and your unwavering support when obstacles came. Each of you has helped to my time enjoyable here, transforming coworkers into friends and work into a truly meaningful experience. Though I am thrilled about what comes next, I will miss our daily collaborations and the warmth of this team. Thank you for motivating me, believing in me, and making each day memorable.

Let's stay in touch—please contact me at [personal email] or on LinkedIn at [profile link].

With heartfelt gratitude and best wishes,
[Your name]

Emotional Goodbye Email to Coworkers

Subject: Farewell from the Heart

Hello, Dear Team.

Today, as I bid farewell to [Company Name], I am filled with both enthusiasm for the future and a strong sense of nostalgia. Working with you has been more than just a job; it has been a journey full of shared ambitions, overcame obstacles, and true moments of connection. Your generosity, encouragement, and camaraderie have not only influenced my professional development, but have also touched me personally in ways I will always cherish.

Thank you for every word of encouragement, every laugh, and every accomplishment we made together. Though our daily paths may have diverged, the memories we built will forever tie us. I will carry the lessons I've learnt as well as the warmth of your friendship. Please remain in touch; my personal email address is [personal email], and you can reach me on LinkedIn at [profile link].

I wish you everyone ongoing success, happiness, and contentment. This isn't a goodbye; it's "see you later."

With heartfelt appreciation and affection,

[Your name]

Thank You and Goodbye Emails to the Coworkers and Managers

Subject: Thank You and Farewell

Hello, Everyone.

As I conclude my time at [Company Name], I want to express my heartfelt gratitude to all of my teammates and managers.

To my coworkers: I appreciate your collaboration, support, and companionship, which made each day more enjoyable. Working with you has taught me so much, and I will appreciate the moments we enjoyed together—whether we were solving obstacles, celebrating accomplishments, or simply laughing.

To my managers: I appreciate your direction, trust, and opportunity for professional development. Your mentorship has been helpful, and I appreciate the comments and encouragement you have provided throughout my employment.

Working here has been a privilege, and I am proud of what we've accomplished together. Please stay in touch—my personal email is [personal email], and you can find me on LinkedIn at [profile link].

I wish you all continued success and look forward to touching paths again in the future.

Warm regards.

[Your name]

Farewell Message Acknowledging Shared Challenges and Successes

Subject: Together Through Challenges and Triumphs.

Hello, Team.

As I bid farewell to [Company Name], I want to remember the trip we've taken together—the late hours spent solving key issues, the moments of uncertainty we faced together, and the successes that followed our perseverance. Each difficulty honed our teamwork, and each victory demonstrated our combined strength and resilience.

Thank you for sticking with one another, for creative problem-solving, and for celebrating both minor victories and huge achievements as a team. I'm proud of what we've accomplished together and appreciative for the lessons learned and friends built along the road.

Even though I am moving on, these experiences and memories remain with me. Please stay in touch via [personal email] or LinkedIn at [profile link]. I wish you continued resilience and success in all your undertakings.

With gratitude.

[Your name]

Farewell Message Referencing Specific Shared Projects or Initiatives

Subject: Farewell and Thanks for Our Collaborations

Hello, Team.

As I conclude my tenure at [Company Name], I'd want to emphasize how valuable it was to collaborate with you on various significant projects and initiatives:

• Project A: From initial planning to successful product launch, your ingenuity and dedication made our vision a reality.
• Customer Onboarding Project: Working on the new onboarding processes showed me the value of user-centered design and cross-functional collaboration.
• Q1 Marketing Campaign: Together, we outperformed our lead-generation targets by 25%, demonstrating the power of a focused plan and seamless execution.

Thank you for your knowledge, support, and collaborative attitude that enabled these accomplishments. I've learned so much from everyone of you, and I'm proud of what we accomplished together.

Please feel free to continue in touch—my personal email is [personal email], and you can reach me on LinkedIn at [profile link]. I wish you all the best for your future ventures and beyond.

Warm regards.

[Your name]

Farewell Message Highlighting Team Achievements

Subject: Celebrating our team's success.

Hello, Team.

As I go from [Company Name], I'd like to commemorate all we've done together. From exceeding our quarterly goals to introducing the new feature set ahead of schedule, each milestone demonstrates your dedication, inventiveness, and teamwork. I am happy of how we worked together across departments to tackle challenges, invent solutions, and provide excellent results for our customers.

Thank you for turning every obstacle into an opportunity and every victory into a team effort. I depart feeling immensely proud of our collective accomplishments and grateful to have been a part of such a remarkable team. Please contact me at [personal email] or on LinkedIn at [profile link].

I wish you continued success.
[Your name]

Goodbye Message to a "Work Best Friend" or Close Confidante

Subject: Until Our Next Coffee Break

Hey [Friend’s Name],

I can’t believe today’s the day I’m logging off for the last time at [Company Name]. More than a coworker, you’ve been my daily partner in countless work sessions, snack runs, and those much-needed reality checks when deadlines loomed. Your support—whether cheering me on during wins or lifting me up during stressful moments—has meant the world.

Though I’m excited for what’s next, I know I’ll miss our inside jokes, spontaneous lunch adventures, and the way we always had each other’s backs. Let’s not let the distance change that—how about a standing virtual coffee catch-up every two weeks? You can reach me anytime at [personal email] or on WhatsApp at [number].

Thank you for being more than a teammate—for being a true friend. Here’s to many more laughs and successes, both yours and mine.

With gratitude and a little nostalgia,
[Your Name]

Farewell Message Referencing Positive Office Culture/Traditions

Subject: Honoring Our Traditions and Farewell.

Hello, Team.

As I say goodbye, I want to remember the lively culture and customs that made every workday memorable. Events we've experienced together transformed coworkers into family.

Thank you for the laughs during unplanned lunch-and-learns, the our hackathon nights, and the encouragement you provided while we cheered on our teammates during the annual charity run. These customs fostered a positive environment that I will always cherish.

I'm grateful to have been a member of a team that appreciates both excellence and fun. Please continue those rituals—and contact me at [personal email] or [profile link] on LinkedIn. I wish you many more memorable moments together!

Best wishes,

[Your Name].

Professional Goodbye Messages for Specific Roles & Relationships

Not every email correspondence develops the same. Every relationship and situation requires a specific tone and language. Let’s look at how to say goodbye to distant coworkers, close colleagues, managers, and C-suite roles.

Goodbye Message to Your Manager/Supervisor(s)

Subject: Thank You For Your Leadership and Support.

Hello, [Manager's Name].

As I complete my tenure at [Company Name], I'd like to convey my heartfelt appreciation for your advice, support, and leadership. Your thoughts and encouragement have been invaluable in my professional development and managing the hurdles we encountered together.

I appreciate the trust you placed in me, from directing [Project Name] to giving ideas during strategy sessions, as well as the constructive feedback that helped me progress. Your mentorship has had a long-lasting impact, and I continue to use the principles I gained under your guidance.

Thank you for creating an environment in which I could learn, take initiative, and succeed. I hope we cross paths again, and I look forward to remaining in touch. You can contact me at [personal email] or at LinkedIn at [profile link].

I wish you and the team continued success.

Respectfully,

[Your name]

Formal Goodbye Note for External Clients

Subject: Thank You for Your Partnership

Dear [Client Name],

As I transition from my role at [Company Name], I want to express my gratitude for the opportunity to work with you. Collaborating on [Project/Service] has been a privilege, and I appreciate your trust and cooperation throughout our partnership.

Please direct future inquiries to [Successor Name], who can be reached at [email/phone]. I am confident they will continue to support your needs with the same dedication. It has been a pleasure serving you, and I wish you and your organization continued success.

Warm regards,
[Your Name]
[Former Title]
[Company Name]

Farewell to Vendors or Partners

Subject: Thank You for Your Partnership

Hello [Vendor/Partner Name],

As I conclude my tenure at [Company Name], I want to thank you for the exceptional collaboration and support you’ve provided. Working together on [Project/Service] has been both productive and enjoyable, and your professionalism has been greatly appreciated.

Moving forward, please reach out to [Successor Name] at [email/phone] for any ongoing needs. I’m confident they will continue our strong partnership. It’s been a pleasure working with you, and I wish you continued success.

Best regards,
[Your Name]
[Former Title]
[Company Name]

Goodbye When Transferring to Another Department

Subject: Excited for My New Role, Thank You for Your Support

Hello Team,

I wanted to let you know that I’ll be transferring from [Current Department] to [New Department] effective [Date]. It’s been a pleasure working with you all—your collaboration and expertise have taught me so much.

Thank you for your support, guidance, and the camaraderie we’ve shared. I look forward to continuing to work with many of you in my new capacity and to building on the strong relationships we’ve formed. Please feel free to reach out to me at [email] or stop by my new desk in [Location].

Here’s to continued success for our entire team!

Best,
[Your Name]

Motivating Goodbye Email to Your Team (If You Were a Manager/Team Lead)

Subject: Always Push yourself for the Better—Thank You and Farewell.

Hello, Team.

As I start a new journey beyond [Company Name], I'd want to express my heartfelt gratitude and provide one more word of encouragement. Leading this team has been one of the most rewarding experiences of my career. We've worked together to overcome difficult obstacles, innovate under pressure, and exceed every target we set. Your skill, passion, and collaboration made it all possible.

Remember that our success was based not on one person, but on our mutual trust and support. Continue to encourage one another, share ideas without fear, and celebrate every accomplishment, no matter how big or small. Maintain the spirit of curiosity and constant progress that characterizes our team. I am confident that you will achieve even more success in the coming months.

Even though I won't be in the trenches with you on a daily basis, I will always be your biggest supporter. Please remain in touch, you can reach me at [personal email] or on LinkedIn at [profile link]. I look forward to cheering on your future victories from the sidelines.

Thank you for your dedication, enthusiasm, and for making this experience unforgettable. Go ahead and keep upping the bar.

With pride and good wishes.

[Your name]

Goodbye Message to Senior Leadership/C-Level

Subject: Thank you for your leadership and vision.

Hello, [Executive Name/Leadership Team].

As I complete my tenure at [Company Name], I'd want to offer my heartfelt gratitude for your advice and strategic vision. Your leadership has created a culture of innovation, excellence, and inclusivity, empowering every employee to do their best.

I'm appreciative for the possibilities to contribute to [important initiative or strategic objective], as well as the faith you've placed in me to assist us move forward with our purpose. The lessons I acquired under your leadership, whether in decision-making, stakeholder alignment, or courageous risk-taking, will continue to shape my professional development.

Thank you for creating an environment in which ideas can grow, as well as your unwavering commitment to the company's success and employee development. It has been an honor to be a part of this organization's development under your guidance. I look forward to incorporating these lessons into my next career, and I hope to meet paths again.

With respect and thanks,

[Your name]

[Former Title] and [Company Name]

Goodbye Message to Someone You Hired or Onboarded

Subject: Thank you and best wishes.

Hello, [Name].

I'd like to express my gratitude for the energy and fresh perspective you gave to our team. It was a delight to walk you through the onboarding process and see how fast you found your footing on [Project or Task]. Your excitement, interest, and dedication made my job as a manager even more rewarding.

I am optimistic that you will continue to flourish and make meaningful contributions. Please don't hesitate to contact me at [personal email]—I'd love to hear about your future triumphs. I wish you all the best on your road ahead.

Warm regards.

[Your name]

Goodbye Message When Letting and Employee Go

Subject: Transitioning Your Role

Hello, [Name].

I'd want to highlight your contributions to [Company Name] and thank you for your efforts on [team/project]. After careful consideration, we have decided to terminate your employment on [Date]. This decision is a reflection of the current business demands, not of your character.

We appreciate the job you did and the abilities you displayed. HR will give information on your final paycheck, continuation of benefits, and outplacement resources to help you in this transition. For any inquiries or help, please contact [HR Contact Name] at [HR Email].

I wish you well in your future pursuits and am delighted to serve as a reference for the skills you demonstrated here. Thank you for spending time with us.

Sincerely,

[Your name]

[Title]

[Company name]

Short Send-Off Message When Terminating an Employment

Subject: A Supportive Send-Off

Hello [Name],

I want to thank you for the efforts you brought to our team. As we discussed, today marks the end of your role with [Company Name]. This send-off comes with appreciation for your contributions and best wishes for your next opportunity. HR will follow up with details on your final paycheck and transition support.

Wishing you success in your future endeavors.

Sincerely,
[Your Name]
[Title]

Goodbye Message to Administrative or Support Staff (Admin, IT, Facilities)

Subject: Thank you for your support.

Hello, [Name/Team].

As I conclude my time at [Company Name], I'd like to express my gratitude for all of your behind-the-scenes assistance. Whether it was making sure that our systems operated well, keeping the office orderly, or addressing unanticipated problems, your efforts made every day easier and more productive.

Thank you for your professionalism, responsiveness, and caring in your responsibilities. Your donations are often unseen but greatly appreciated. I wish you all the best, and I hope we cross paths again.

Warm regards.
[Your name]

Goodbye Message to HR

Subject: Thank you for your support and guidance.

Hello, [HR Contact Name].

As I complete my time at [Company Name], I'd want to offer my heartfelt appreciation for all of your assistance throughout my career. From the smooth onboarding process to dealing with benefits issues and advising me through corporate policies, your response and skill greatly improved my experience here.

Thank you for always being a trusted resource and for caring about the well-being of staff. Your efforts behind the scenes allowed me to focus on my role with confidence and peace of mind. I appreciate everything you've done and wish you continued success with the team.

Warm regards.

[Your name]

Goodbye for Global Remote Teams

Subject: Farewell and Continued Success

Hello Global Team,

As I conclude my role at [Company Name], I appreciate the professionalism and collaboration we maintained across time zones. Though we haven’t met in person, your dedication and expertise have been evident in every project.

Wishing you all continued success and smooth coordination ahead.

Sincerely,
[Your Name]

Quick, Informal, and Platform-Specific Messages (WhatsApp, LinkedIn)

Leaving WhatsApp or message groups without offending anyone and keeping it brief can be challenging. On LinkedIn, it’s your professional persona, so sharing your goodbye also matters for future opportunities. Let’s learn how to say farewell when leaving WhatsApp groups, Slack channels, LinkedIn posts, and more.

Short Goodbye Message Leaving Company WhatsApp / Group Chat

Hi everyone,

Today’s my last day at [Company Name]. Thanks for all the support and time we've spent during this journey. Wishing you the best,feel free to reach me at [personal number].

Cheers,
[Your Name]

LinkedIn Farewell Post

Heading (optional)

Grateful for the Journey at [Company Name]

Body

Today marks the end of my chapter at [Company Name] as [Your Title]. I’m proud of what we achieved together—[mention one or two key accomplishments, e.g. “launching our new product line” or “expanding into three new markets”].

A heartfelt thank you to my colleagues, mentors, and partners for your support, collaboration, and the lessons learned along the way. Special shout-out to [tag 1–3 people or teams] for [specific contribution].

As I look ahead to new challenges, I’m excited to connect with others in [industry/field] and explore opportunities in [area of interest]. Please feel free to reach out or stay in touch here on LinkedIn.

Closing

Here’s to the future—let’s keep the conversation going!

Tips for posting:

• Add a professional photo or team photo from a memorable event
• Use 2–3 relevant hashtags (e.g. #NewBeginnings #ThankYou #Networking)
• Tag your company and key colleagues to increase engagement.

Last Day in the Office Message Before a Long Holiday/Leave/Sabbatical (Not Permanent Departure)

Subject: Last Day Before Holiday Break

Hello Team,

Today is my last day in the office before my [holiday/leave/sabbatical] starting [Date]. Thank you for your support and collaboration leading up to this break. I’ve ensured all projects are handed off and documented—please reach out to [Backup Colleague] for anything urgent in my absence.

Wishing you smooth workflows and looking forward to reconnecting when I return on [Return Date].

Best regards,
[Your Name]

Goodbye Message When Retiring

Subject: Celebrating the Next Chapter.

Hello, Everyone.

As I depart from [Company Name] today, I'd want to express my heartfelt appreciation for the decades of collaboration, support, and shared accomplishments. We worked together to overcome obstacles, celebrate accomplishments, and build an environment of innovation and companionship.

I'm happy of what we accomplished—from [notable achievement] to [another milestone]—and glad for the connections we made along the road. Though I'm leaving the workplace, I'm looking forward to starting a new chapter in my life and maintaining in touch with the folks I've met here.

Thank you for the memories and the privilege of working with you. I wish you all ongoing success and fulfillment.

Warmly,

[Your name]

[Former title]

Goodbye Message When Laid Off / Due to Redundancy (Dignified & Positive Focus)

Subject: Thank You and Looking Ahead

Hello, Team.

Due to organizational changes, I will be leaving [Company Name] today. I am appreciative for the opportunity, talents, and relationships I have developed here. Working with you has been a privilege, and I am proud of what we have accomplished together.

While this transition was unexpected, I am excited to pursue new chances and implement what I've learned. Please contact with me on LinkedIn at [profile link] or by email at [personal email]. I appreciate your support and wish you continued success.

Thank you for everything.

Sincerely,

[Your Name].

Farewell Message Announcing Relocation

Subject: Farewell and Relocation Announcement

Hello, Team.

I wanted to inform you that I will be migrating to [New City/Country], and my last day at [Company Name] will be [Date]. It's been a pleasure working with you all, and I appreciate the collaboration and support I've received here.

While I'm enthusiastic about this new journey, I'll miss our partnership and everyday encounters. Please stay in touch—my personal email is [personal email], and you can find me on LinkedIn at [profile link].

I wish you continued success and hope to cross paths again in the future.

Warm regards.

[Your name]

Farewell Message Announcing a Career Change

Subject: Accepting a New Career Path

Hello, Team.

I am writing to inform you that my last day at [Company Name] will be [Date], as I embark on a new career in [New Field/Role]. I've treasured our partnership and the growth I've had here; thank you for your encouragement and mentorship.

Though I'm enthusiastic about the transition, I'll miss working with you. Please stay in touch via LinkedIn at [profile link] or by email at [personal email]. We wish you everyone continued success.

Warm regards.

[Your name]

Farewell Message When You Know Your Replacement

Subject: Transition and Farewell.

Hello, Team.

As I prepare to leave [Company Name], I am glad to introduce [Replacement Name], who will take over my function as [Your Position] on [Date]. [Replacement Name] possesses [brief qualification or experience], and I am convinced they will flourish and contribute to the team effectively.

Thank you for your cooperation and support throughout my stay. I've enjoyed working with you and am proud of our accomplishments together. Please join me in welcome [Replacement Name]; feel free to contact them at [replacement email] if you have any future needs.

We wish you everyone continued success.

Best Regards,

[Your name]

Goodbye Message When Leaving for Health Reasons

Subject: Taking leave for health reasons

Hello, Team.

I wanted to let you know that I will be stepping down from my position on [Date] owing to health issues. Thank you for your understanding and support. I have enjoyed our time together and appreciate the teamwork we have demonstrated.

I wish you all the best and look forward to reconnecting when I return.

Best wishes,

[Your Name].

Farewell Message When Leaving for Family Reasons (e.g., Caregiving, Stay-at-Home Parent)

Subject: Farewell for Family Reasons.

Hello, Team.

I'm writing to inform you that my last day at [Company Name] will be [Date], as I'm stepping away to focus on family commitments. Thank you for your encouragement, participation, and understanding during my time here.

I have enjoyed working with everyone of you and appreciate the encouragement you have provided. I wish you all continued success, and I hope to cross paths again in the future.

Warm regards,

[Your name]

Farewell Message When Leaving for a Competitor (Handle with Discretion)

Subject: Farewell and Next Steps.

Hello, Team.

I wanted to inform you that my final day at [Company Name] will be [Date]. I've accepted a new opportunity and will be going to a different organization. I will keep things discreet out of respect for everyone involved, but I am glad for the experiences and relationships I have formed here.

Thank you for your encouragement, participation, and belief in me. I've learned a lot working with you and am happy of what we've accomplished together. Please contact with me on LinkedIn at [profile link] or by email at [personal email].

I wish you continued success and growth.

Sincerely,

[Your Name].

Post-Departure Communication Etiquette

• Update Your Email Auto-Reply: Don’t forget to indicate you’ve left and provide a new contact (successor or general team address). Keep it brief and professional, and make sure you’ve shared all related contact addresses for the sender.
• Archive and Handoff Documentation: Make sure all project files, passwords, and status documents are accessible to your successor, with clear instructions on how to navigate them.
• Stay Connected on LinkedIn: LinkedIn is your professional image, don’t forget to accept and send connection requests.
• Honor Non-Compete/NDAs: Don’t solicit former colleagues to join you at a new employer if prohibited.
• Offer Continued Support (Optional): Let close teammates know you’re available for brief questions.
• Request Feedback: Invite former managers or mentors to share feedback on your performance.

Tips for Writing Proper Farewell Messages

• Maintain Professionalism (Don't burn bridges)
  • Even if you’re unhappy, keep tone neutral and respectful.
  • Sample: “Thank you for the opportunity to grow with the team.”
• Be Positive
  • Highlight what you appreciated.
  • Sample: “I’m grateful for the support and camaraderie I experienced here.”
• Keep It Reasonably Brief
  • Use one short paragraph or a few bullet points.
• Personalize Appropriately
  • Mention specific team rituals or projects.
  • Sample: “I’ll miss our morning coffee chats.”
• State Key Information Clearly (Last Day!)
  • Don’t bury your departure date.
  • Sample: “My last day will be May 15, 2025.”
• Include Handover Information (Briefly)
  • Point to who’s covering your duties.
  • Sample: “Please contact Jane Doe for ongoing project updates.”
• Offer Personal Contact Information (Optional)
  • Share only if you welcome follow-up.
  • Sample: “Feel free to reach me at yourname@tabular.email.”
• Send at the Appropriate Time
  • Align with office hours or schedule an auto-reply.
  • Sample: Schedule auto-send for your last morning.
• Consider Your Audience and Medium
  • Adjust formality for chat vs. email.
  • Sample: Brief Slack post; detailed email for leadership.
• Leave the Door Open (Maintain Your Network)
  • Invite future connections.
  • Sample: “Let’s stay in touch on LinkedIn.”
• Focus on Transition and Positive Closure
  • Emphasize continuity, not loss.
  • Sample: “I’m confident the team will excel in the next phase.”
• Adhere to Company Policy
  • Avoid confidential details or promises.
  • Sample: Do not disclose financials or client data.
• Authenticity Matters
  • Write in your natural voice within professional bounds.
  • Sample: “Working with you has been a highlight of my career.”

Conclusion

A farewell message is your final chance to leave a positive impression. Keep it authentic, grateful, and professional. Mention key achievements, thank your team, and share contact details. Stay positive, even in tough exits, and avoid blame. Adapt your tone to the audience (managers vs. peers) and medium (email vs. WhatsApp). A good goodbye strengthens your network, protects your reputation, and keeps doors open.

TL;DR: Be kind, be clear, and stay connected.