How to Write a Sick Leave Email to Your Manager: Examples for All Situations
Sick leave email is the formal notification to send to an employer, manager, or HR, reporting the cause of absence from work due to an unwanted illness.
It is important to request sick leave with a properly formatted email. It should be brief, direct, and informative about the process during your absence.
Here is a simple email format for sick leave that you can use in almost any situation:
Subject: Sick Leave - [Your Name]
Dear [Manager's Name],
Please accept this email as notification that I will be unable to come to work today, [Date], due to illness.
I anticipate being able to return to work tomorrow. I will check my emails periodically for any urgent matters.
Best regards,
[Your Name]In this article, you’ll find various email templates and examples for nearly every sick leave scenario; including long-term medical leave, carer's leave, and simple one-day absences. The email templates cover how to write to your manager, HR, or both. These examples are gathered from official company documents, real-life experiences, and insights from HR specialists.
Simple Email Examples for the Most Common Sick Leave Situations
Email for Sickness During a Probationary Period
I know it can feel overwhelming to ask for leave, especially if you're new at the office. But let me tell you, there’s absolutely nothing wrong with requesting sick leave. The key is to stay professional and direct, providing all the necessary information while keeping your message brief.
Here’s a sick leave email format to manager you can use:
Subject: Sick Leave for Today - [Name]
Hi [Manager's Name],
Unfortunately, I woke up feeling unwell and will need to take a sick day today. I sincerely apologize for the short notice.
To avoid disrupting the workflow during my absence, I’ve updated [Colleague's Name] on the current progress. My draft for [Task B] is also saved in our shared folder, and [Colleague's Name] is aware of its status.
I expect to be back tomorrow and will keep you updated if anything changes.
Thank you for your understanding,
[Your Name]Extending a Previously Announced Sick Leave
It's best to reply to your original email thread to keep the conversation contained. Promptly inform your manager that you are not well enough to return. Apologize for the extended absence and give an updated timeline if possible.
Subject: Re: Sick Leave - [Your Name]
Hi [Manager's Name],
Following up on my previous email, I am still not well enough to return to work and will need to extend my sick leave to include today, [Date].
I apologize for this extended absence and will let you know about my status for tomorrow.
Thank you,
[Your Name]Sick Leave Email for Absence with an Uncertain Return Date
When it comes to health, there’s nothing wrong with being uncertain. If you're not sure when you'll fully recover, it's generally best not to give an exact return date. Instead of committing to a specific day, you can provide a date when you’ll give an update. This way, you can manage expectations and keep communication transparent.
Subject: Medical Leave Notification - [Your Name]
Hi [Manager's Name],
I wanted to inform you that I’m currently unwell and need to take sick leave starting today. I’m not yet certain when I’ll be well enough to return, but I’ll provide an update by [Insert Date — e.g., Thursday, July 11] to let you know how things are progressing.
In the meantime, please let me know if anything urgent comes up or if you need help delegating my current tasks. I’ll do my best to assist remotely if possible.
Thank you for your understanding,
[Your Name]Sick Leave Message Before a Critical Meeting or Deadline
The email's primary function is damage control. Apologize for the timing, immediately provide access to your completed work/notes, and designate a specific colleague who can step in.
Subject: URGENT: Sick Leave & [Meeting/Deadline Name] - [Your Name]
Hi [Manager's Name],
I am so sorry for this timing, but I have fallen ill and am unable to work today.
Regarding the [Client/Project Name] meeting at [Time]:
My completed presentation and notes are saved here: [Link to file].
I have already briefed [Colleague's Name], and they have kindly agreed to lead the discussion.
I am deeply sorry for the inconvenience this causes the team.
Best regards,
[Your Name]Working at a Reduced Capacity ("Working Sick")
We’ll provide a more detailed example later in this article, but for this simple sick leave email, the main focus is to be clear about your boundaries and the types of tasks you’re able to handle.
Subject: Working Reduced Hours Today (Unwell) - [Your Name]
Hi Team,
I'm feeling under the weather today, so I will be working at a reduced capacity.
I plan to be online from [e.g., 10 AM to 1 PM] to handle critical tasks and messages. Please note that I will not be available for calls today.
Thank you for your understanding.
[Your Name]Sick Leave Email Before a Business Trip
You need to manage both the business and logistical fallout. Quickly inform your manager of the impact on business objectives (missed meetings) and the immediate administrative needs (travel changes).
Subject: URGENT: Sick in [City Name] - [Your Name]
Hi [Manager's Name],
I've woken up very unwell and must take a sick day.
This unfortunately means I will miss the [Event/Client Meeting] scheduled for this afternoon. I will also need to contact our travel department to change my flight arrangements.
I will keep you updated.
Thank you,
[Your Name]Email for Providing a Required Doctor's Note
Just be formal, attach the note, and reference the company policy or specific request.
This will help you manage administrative compliance. The email's job is simply to close the loop on a formal request. The tone should be formal, simple, and direct.
Subject: Doctor's Note - [Your Name] - [Dates of Absence]
Dear [Manager's Name / HR Contact],
As requested, please find my doctor's note attached to this email for my sick leave on [Date(s)].
Please let me know if anything else is required from my side.
Best regards,
[Your Name]Sick Leave Email When You Are the Manager or Team Lead
In this situation your absence requires a clear line of command. Designate a specific person as the acting lead. Clearly communicate to your team who to go to for approvals, decisions, and escalations.
Subject: Out of Office Today - [Your Name]
Hi Team,
I am out sick today, [Date], and will be fully offline to recover.
In my absence, [Acting Lead's Name] is your point of contact for the day.
For any urgent project decisions or escalations, please go to them directly.
For approvals regarding [e.g., expense reports], please see [Other Colleague's Name].
I will review all messages upon my return. Thank you for keeping everything moving forward.
Best,
[Your Name]Key Components of a Sick Leave Email:
- Subject line: Since it’s the first part of the email that the reader sees, your subject line should be brief, direct, and include crucial information like your name and the intent of the email. A good subject line could be [Your Name] – Sick Leave Request or Absence Notification – [Your Name].
- Statement of Absence: Begin the email by stating that you will be unable to come to work due to illness. It is not necessary to go into graphic detail about your symptoms. A simple “I am writing to inform you that I will be unable to come to work today due to illness” is sufficient.
- Expected Duration of Absence: If possible, provide an estimated timeframe for your absence. For a single day’s absence, you can state that you expect to return the following day. For longer illnesses, you might say, “I expect to be out for the next three days and will keep you updated on my condition.”
- Communication Regarding Work: Briefly mention the status of your urgent tasks. You can indicate whether you will be intermittently checking emails or if a colleague will be covering for you. You can simply write: “I have completed the report for the morning meeting, and [Colleague’s Name] has agreed to handle any urgent client inquiries in my absence.”
- A Professional Closing: End the email with a polite closing, such as “Best regards,” or “Sincerely,” followed by your name.
Sick Leave Email Examples and Templates for Every Situation
Sick leave, unfortunately, is an email format you'll be using quite a lot in your career, but not all requests follow the same structure. Knowing what to include in your sick leave requests and how to write your emails depends on your condition, work environment, and who you are writing to (e.g., manager, supervisor, C-level executive, or HR).
Below are the most common types of sick leave request emails for every situation.
1. Sick Leave Email for General Sickness (Fever, Common Cold)
For this email format, you need to emphasize the need to rest and avoid spreading germs. Also, clearly state the nature of your condition; will you be out of the office, coming in late, checking emails, etc. There’s no need for graphic details; “fever” or “unwell” is more than enough. The primary goal is to be as direct and clear as possible.
One Day Sick Leave Mail to Manager:
Focus: Practical and direct, emphasizing business continuity.
Subject: Sick Leave Today - [Your Name]
Hi [Manager's Name],
I am writing to let you know that I will be on sick leave today, [Date], as I've woken up with a fever and am not well enough to work.
I will be completely offline to rest and avoid spreading anything to the team. For any urgent needs related to [Project Name], [Colleague's Name] is aware of the day's priorities.
I expect to be back tomorrow.
Thank you,
[Your Name]One Day Sick Leave Email to HR
Focus: Formal notification for official records. This is typically used only if company policy requires a separate email to HR, or for logging an absence after the fact.
Subject: Sick Leave Notification for [Date] - [Your Name]
Dear HR Department,
This email is to formally document my sick leave for [Date].
I was unwell with a fever and unable to work. I notified my manager, [Manager's Name], this morning and have logged the absence in the [Company HR System Name, e.g., Workday], as per company policy.
Please let me know if any further documentation is required.
Sincerely,
[Your Name]
Employee ID: [Your ID, if applicable]General Sick Day Email for One Day
Focus: A single, efficient email that fulfills both the managerial and administrative requirements. This is the most common "official" approach.
Subject: Sick Leave Notification - [Your Name]
To: [Manager's Name]
Cc: [HR Department Email]
Hi [Manager's Name],
Please be advised that I am taking sick leave today, [Date], as I am unwell and need the day to recover.
I will be offline to rest. All my urgent tasks are up to date, and [Colleague's Name] can assist with any immediate queries. I am copying HR for official record-keeping.
I anticipate returning tomorrow.
Best regards,
[Your Name]2. Sick Leave Email for Migraine or Severe Headache
If you are one of the lucky ones that have migraines like me (lucky, right?), working on those days will be a torture, especially if you are in a closed environment like an office, constantly exposed to blue light. Therefore, you can specify the requirements of your condition in your sick leave request, like avoiding screens due to migraine. Clearly state the status of your work, whether you’ll be completely offline or only available for urgent matters via phone.
Last-Minute Sick Leave Email to Manager for Migraine
Focus: Immediate notification, setting clear boundaries, and ensuring work coverage.
Subject: Sick and Offline Today - [Your Name]
Hi [Manager's Name],
I need to take a sick day today, [Date], as I am experiencing a severe migraine.
Because this condition requires me to stay completely away from screens and light, I will be fully offline and uncontactable for the rest of the day. I will not be able to check emails or messages.
For any urgent matters, please reach out to [Colleague's Name]. I will catch up on everything as soon as I am able to return.
Thank you for your understanding,
[Your Name]HR Leave Request Due to Severe Headache
Focus: Formal, administrative documentation for their records. The language is less about operational coverage and more about official notification.
Subject: Sick Leave Notification - [Your Name] - [Date]
Dear HR Department,
This email is to formally notify you that I took sick leave on [Date] due to a medical condition.
My absence was necessary due to a severe migraine, I'll be unable to perform my duties, including the use of a computer. My manager, [Manager's Name], was informed of my absence and my inability to be contacted for the day.
Please let me know if any documentation is required for this absence.
Sincerely,
[Your Name]
Employee ID: [Your ID, if applicable]General Last-Minute Sick Leave Email for Migraine
Focus: A single, efficient email that acts as a practical notification for your manager and an official record for HR.
Subject: Sick Leave - [Your Name]
To: [Manager's Name]
Cc: [HR Department Email]
Hi [Manager's Name],
I am writing to inform you that I will be on sick leave for the remainder of today, [Date], due to a severe migraine.
I will be completely offline and uncontactable as I need to rest away from screens. [Colleague's Name] is the point of contact for any pressing issues.
I am copying HR for record-keeping purposes.
Thank you,
[Your Name]3. Sick Leave Email for Food Poisoning
This, unfortunately, is also an email format I used last year. If you haven’t experienced such a situation, it often comes with fever and many other graphic details that I don’t want to mention. It developed slowly for me, so it took quite a while to feel the effects. When it does, you need to go to emergency care right away, as it can actually be fatal.
Therefore, your sick leave request due to poisoning should also reflect this sudden and severe nature of the illness.
Example Food Poisoning Sick Leave Email to Manager
Focus: Immediate, direct notification that explains the sudden absence and sets clear boundaries.
Subject: Urgent Sick Leave - [Your Name]
Hi [Manager's Name],
Apologies for the last-minute notice. I have come down with a very sudden and severe case of what I believe is food poisoning.
As a result, I am in no condition to work and will be on sick leave for the entire day today, [Date]. I will be completely offline to recover.
I will touch base tomorrow morning with an update. Thank you for your understanding.
Best,
[Your Name]Food Poisoning Leave Request Email to HR
Focus: Formal, factual documentation of the absence for official records. The tone is administrative.
Subject: Sick Leave Documentation - [Your Name] - [Date]
Dear HR Department,
This email serves to officially document my sick leave on [Date]. My absence was unplanned due to a sudden medical issue (suspected food poisoning) that rendered me unable to work.
My manager, [Manager's Name], was notified this morning.
Please advise if any further information or a medical certificate will be required as per company policy.
Sincerely,
[Your Name]
Employee ID: [Your ID, if applicable]General Urgent Sick Leave Request Email Example
Focus: An efficient, all-in-one message that informs your manager operationally while satisfying HR's need for a formal record.
Subject: Sick Leave - [Your Name]
To: [Manager's Name]
Cc: [HR Department Email, e.g., hr@company.com]
Hi [Manager's Name],
I am writing to inform you that I must take sick leave today, [Date], due to a sudden and severe illness.
I will be completely offline and uncontactable while I recover. I will handle any urgent matters upon my return. I've copied HR on this email for their records.
I apologize for any disruption this sudden absence may cause.
Regards,
[Your Name]4. Sick Leave Email for a Sudden Sickness During the Workday
Email correspondence serves as a legal record in workplaces. Your manager or executive might not be available to inform in person, even if you have spoken to them verbally, sending an informatory email is both beneficial for preserving your rights afterward and having historical evidence.
The message should be immediate and concise. Mention the specific actions you’ve taken to wrap up (e.g., “saved my files,” “notified Colleague X”).
Midday Sick Leave Request Email to Manager
Focus: Immediate, actionable information for your manager, demonstrating professionalism even in a rush.
Subject: Leaving Sick - [Your Name]
Hi [Manager's Name],
I'm not feeling well and need to leave the office/log off for the rest of the day, effective immediately.
Before I go, I've saved all my work on [Project Name] to the shared drive and sent a quick message to [Colleague's Name] to let them know I am leaving.
I will be offline to rest and will provide an update tomorrow morning.
Thanks,
[Your Name]Midday Leave Request Email to HR
Focus: Formal documentation of a partial-day absence. This is often sent after the fact or at the end of the day for official time-keeping.
Subject: Partial Sick Day Notification - [Your Name] - [Date]
Dear HR Department,
This email is to officially document my partial sick leave for today, [Date].
I left the office/logged off at approximately [Time, e.g., 2:00 PM] due to a sudden illness. My manager, [Manager's Name], was informed at the time of my departure. This absence has been logged in [HR System Name], as required.
Please let me know if you need any further information.
Sincerely,
[Your Name]
Employee ID: [Your ID, if applicable]General Sick Leave Request for Sudden Illness
Focus: A single, efficient communication that informs your manager operationally while also creating the official record for HR.
Subject: Logging Off Sick - [Your Name]
To: [Manager's Name]
Cc: [HR Department Email, e.g., hr@company.com]
Hi [Manager's Name],
I am writing to inform you that I have begun to feel very unwell and will be logging off for the remainder of the day to recover.
My current work is saved, and [Colleague's Name] is aware of the status of today's urgent tasks. I've copied HR on this email for their records.
I will be in touch tomorrow morning.
Best regards,
[Your Name]5. Email Example for Last-Minute Sick Notice
The world can sometimes be too much, and we often feel overwhelmed requesting the most normal thing. It's normal to not feel good enough to work, and it's normal to take days off in such cases. But by nature, sudden changes affect the workflow—therefore, a brief apology for the late notice is professional.
The priority is to inform your manager as quickly as possible, even if the handover details follow later.
Last-Minute Sick Leave Email for Manager
Focus: Fast, direct communication that acknowledges the poor timing and sets immediate expectations.
Subject: Out Sick Today - [Your Name]
Hi [Manager's Name],
Apologies for the very last-minute notice, but I woke up extremely unwell and will not be able to work today, [Date].
I will be completely offline to rest. Please redirect any urgent queries to [Colleague's Name].
I will be in touch tomorrow morning.
Thank you,
[Your Name]Last-Minute Sick Leave Request for HR
Focus: Purely for formal documentation. This might be sent later in the day once the immediate communication with the manager is complete.
Subject: Sick Leave Notification - [Your Name] - [Date]
Dear HR Department,
This email is to formally log my sick leave for today, [Date].
Due to the sudden onset of illness, I was unable to provide earlier notice. My manager, [Manager's Name], was informed this morning of my absence.
Please let me know if there is anything else required from my side.
Sincerely,
[Your Name]
Employee ID: [Your ID, if applicable]General Last-Minute Sick Leave Request Email Example
Focus: An efficient, all-in-one email that gets the urgent message to your manager while simultaneously handling the administrative requirement.
Subject: Last-Minute Absence - [Your Name]
To: [Manager's Name]
Cc: [HR Department Email, e.g., hr@company.com]
Hi [Manager's Name],
Apologies for the timing, but I must take an unexpected sick day today, [Date], as I am not well enough to work.
I will be fully offline. For immediate assistance, [Colleague's Name] can help with [Task/Project Area].
I am copying HR for their official records.
Regards,
[Your Name]6. Email Example for Menstrual Cramps / Period Pain
It’s encouraging to see more companies giving women the right to take the day off for period cramps. However, even if you have the day off, you still need to inform your manager and HR about your absence.
While writing your email, unfortunately, in some cultures it may still not be easy for women to express the reason as period pain. If you are in one of those countries or working within such a company culture, use general terms like “feeling unwell” or “medical reasons.” The goal is to claim a legitimate sick day without feeling obligated to share personal health information.
It is a valid health issue. You can also check your company’s policy for menstrual cramp leave, there may be specific procedures to follow.
Period Pain Leave Request Email to Manager
Focus: Clear, simple, and professional notification that treats this like any other valid sick day.
Subject: Sick Leave Today - [Your Name]
Hi [Manager's Name],
I am writing to inform you that I am not feeling well this morning and will need to take a sick day today, [Date].
I will be offline to rest but will be back tomorrow. For anything urgent that cannot wait, please reach out to [Colleague's Name].
Thank you for your understanding.
Best,
[Your Name]HR Leave Request Email for Menstrual Cramps
Focus: Formal, administrative language for official documentation. This avoids any personal details entirely.
Subject: Official Notification of Sick Leave - [Your Name] - [Date]
Dear HR Department,
This email serves to formally notify you that I took sick leave on [Date] due to a medical reason.
My direct manager, [Manager's Name], was informed this morning as per standard procedure.
Please let me know if any further information is needed for your records.
Sincerely,
[Your Name]
Employee ID: [Your ID, if applicable]General Email Example for Period Pain
Focus: A single, efficient communication that is professional and respects privacy, suitable for both your manager's awareness and HR's official records.
Subject: Sick Leave Notification - [Your Name]
To: [Manager's Name]
Cc: [HR Department Email, e.g., hr@company.com]
Hi [Manager's Name],
I will be on sick leave today, [Date], for health reasons and will not be able to work.
I will be fully offline to recover and plan to return tomorrow. [Colleague's Name] is aware of today's key priorities. I have copied HR on this email for their records.
Thank you,
[Your Name]7. Sick Day Leave Email Due to Voice Loss
Voice loss is a serious and often recurring issue for many professions like teachers, call center agents, or customer specialists. It’s commonly understood and considered normal to take a sick day for this reason.
Specify that you can perform non-verbal tasks (e.g., coding, writing, data entry) but cannot take calls or join meetings. This offers a “working-but-limited” status, showing proactive communication.
Sick Day Email Due to Voice Loss to Manager and Supervisors
Focus: Practical, proactive communication about managing the day's tasks with a specific limitation.
Subject: Working with Limitations Today (Voice Loss) - [Your Name]
Hi [Manager's Name],
I wanted to let you know that I've woken up with a case of laryngitis and have completely lost my voice.
While I feel fine otherwise and am able to work, I will not be able to participate in any calls or video meetings today. I will handle all my other tasks (email, [specific non-verbal task like writing reports/coding], etc.) as usual. I have already declined the calendar invites for today's meetings with a note.
Please reach out via Slack or email if you need anything.
Thanks,
[Your Name]Example Voice Loss Sick Day Request Email to HR
Focus: Formal documentation of a temporary work accommodation. This is less common but useful for companies with strict communication or accommodation policies.
Subject: Notification of Temporary Work Limitation - [Your Name] - [Date]
Dear HR Department,
This email is to document a temporary medical limitation on [Date].
Due to laryngitis, I am currently unable to speak, which prevents me from engaging in verbal communication such as phone calls or meetings. However, I remain capable of performing all other aspects of my role.
I have already communicated this limitation to my manager, [Manager's Name], and we have arranged my workday accordingly. This is not a sick leave request, but a notification for your records.
Sincerely,
[Your Name]
Employee ID: [Your ID, if applicable]General Sick Day Email Sample for Voice Loss
Focus: A single, efficient email that informs your manager operationally while creating an official record of the temporary limitation for HR.
Subject: Work Limitation Notification (Voice Loss) - [Your Name]
To: [Manager's Name]
Cc: [HR Department Email, e.g., hr@company.com]
Hi [Manager's Name],
I am writing to inform you that I have laryngitis and am unable to speak today, [Date].
I am otherwise well and will be working, but will be unable to join any meetings or take calls. I will focus on my non-verbal tasks and will be fully available via email and [Slack/Teams].
I'm copying HR on this email for their awareness.
Best regards,
[Your Name]8. Leave Request After an Accident/Incident
Unfortunately, accidents happen and there is no way to avoid them, but we can avoid miscommunicating and causing panic.
State the fact of the accident, that you’re seeking medical care, and that your return is uncertain. Formal notification to both your manager and HR is critical.
Leave Request Email Example to Send to Manager After an Accident
Focus: Immediate, urgent notification to explain your sudden absence. The tone is direct and factual, prioritizing speed of communication.
Subject: Urgent Absence - [Your Name]
Hi [Manager's Name],
I am writing to inform you that I have just been involved in an accident.
I am safe, but I am on my way to receive medical attention and will be unable to work for the rest of the day, at a minimum.
My availability is uncertain right now. I will provide you with a more detailed update as soon as I am able.
Best,
[Your Name]
Leave Request for HR After an Accident
Focus: Formal, administrative documentation for their records. This email is for official leave management and potential disability or workers' compensation claims.
Subject: Formal Notification of Medical Leave due to Accident - [Your Name]
Dear HR Department,
This email serves as formal notification that I am beginning a period of medical leave, effective immediately, [Date], due to an accident.
I am currently seeking medical evaluation, and the expected duration of my absence is unknown at this time. My manager, [Manager's Name], has been made aware of the situation.
I will follow up regarding any necessary documentation for short-term disability or other applicable leave policies as soon as I have more information about my condition.
Sincerely,
[Your Name]
Employee ID: [Your ID, if applicable]General Sick Day Leave Request Due to an Accident or Incident
Focus: A single, comprehensive, and formal communication that serves as the official record for all parties. This is the recommended approach for a serious incident.
Subject: URGENT: Medical Leave Following Accident - [Your Name]
To: [Manager's Name]
Cc: [HR Department Email, e.g., hr@company.com]
Hi [Manager's Name],
Please accept this as formal notification that I was involved in an accident this morning and must take medical leave, effective immediately.
I am currently seeking medical care, so my return-to-work date is uncertain. I will provide an update on my status and expected recovery timeline as soon as it becomes clear. I apologize for this abrupt notice.
I have copied HR for their official records and to begin any necessary leave procedures.
Thank you for your understanding and support.
Sincerely,
[Your Name]9. Leave Request Email for Caregiving a Sick Child or Dependent
Being a good parent is the most important job ever, and you can also do that without compromising professionalism or letting down your coworkers. Clearly state that the reason for your leave is to care for a family member. This may fall under a different leave policy (e.g., Carer’s Leave). Set expectations for limited availability, as your attention will be divided.
Email Example to Send to Your Manager When You Have to Take Care of a Sick Child
Focus: Practical, operational notification with a clear plan for managing work.
Subject: Out of Office Today (Family Care) - [Your Name]
Hi [Manager's Name],
I am writing to let you know that I will be out of the office today, [Date], to care for my child/dependent who is sick.
My availability will be limited as my attention will be on them, but I will be monitoring my email intermittently for anything urgent. For any matters that require immediate attention, [Colleague's Name] is aware of the situation and can assist.
Thank you for your flexibility and understanding.
Best,
[Your Name]Email Example to HR for Carer’s Leave
Focus: Formal administrative request to ensure the leave is logged correctly under the company's policy.
Subject: Notification of Carer's Leave - [Your Name] - [Date]
Dear HR Department,
This email is to formally notify you that I am using one day of my carer's leave (or family medical leave) today, [Date], to care for a sick dependent.
My manager, [Manager's Name], has been informed of my absence.
Please let me know if I need to complete any specific forms to have this day officially logged as carer's leave.
Sincerely,
[Your Name]
Employee ID: [Your ID, if applicable]Email Example to HR for Carer’s Leave
Focus: An efficient, all-in-one email that informs your manager operationally while also satisfying HR's need for a formal, correctly categorized leave request.
Subject: Family Care Leave Today - [Your Name]
To: [Manager's Name]
Cc: [HR Department Email, e.g., hr@company.com]
Hi [Manager's Name],
I am writing to inform you that I will be on family care leave today, [Date], as my child is unwell and requires my care.
I will have sporadic access to email for urgent matters but will otherwise be focused on my family. I have briefed [Colleague's Name] on any pressing tasks.
I am using a day from my carer's leave entitlement and am copying HR for their records.
Thank you for your support.
Regards,
[Your Name]10. Sick Leave Email for a Sudden Family Health Emergency
Family is the most important thing, and being there when they need your attention should not be limited by work. Your sick leave email should convey the same gravity and possible uncertainty.
State that you must be absent immediately and that your timeline is unknown. Formally notify both your manager and HR.
Family Emergency Sick Leave Email to Manager
Focus: Urgent, direct communication to explain an immediate and indefinite departure. This might be sent quickly from a phone.
Subject: URGENT: Family Emergency - [Your Name]
Hi [Manager's Name],
I am writing to inform you that I must leave work immediately due to a sudden and serious family health emergency.
I don't know when I will be able to return to work. My availability will be extremely limited, and I will be uncontactable for the time being.
I apologize for the abrupt nature of this message. I will provide an update as soon as I am able.
Best,
[Your Name]Notifying HR of a Family Emergency via Email
Focus: Formal administrative notification to initiate the official leave process. The tone is factual and directed at policy and procedure.
Subject: Formal Notification of Leave - Family Medical Emergency - [Your Name]
Dear HR Department,
This email is to formally notify you that I am beginning an emergency leave of absence, effective immediately, [Date], due to a critical family health emergency.
The duration of this leave is currently unknown. My manager, [Manager's Name], has been informed of my immediate departure.
Please provide me with any necessary information or forms regarding the company's family and medical leave policy (FMLA) when you have a moment. I will be in touch with further updates when my situation becomes clearer.
Sincerely,
[Your Name]
Employee ID: [Your ID, if applicable]Simple Family Emergency Sick Leave Email Format
Focus: The recommended all-in-one approach. It is a single, formal, and efficient communication that addresses both the immediate operational need and the long-term administrative process.
Subject: URGENT Notification: Absence for Family Medical Emergency - [Your Name]
To: [Manager's Name]
Cc: [HR Department Email, e.g., hr@company.com]
Hi [Manager's Name],
Please accept this as formal notification that I must take leave effective immediately to attend to a serious family health emergency.
At this moment, I cannot predict the duration of my absence. I will need to be fully focused on this matter and will have no availability for work. I will do my best to provide an update on my status when I have a clearer timeline.
I am copying HR on this email to officially begin any necessary leave procedures.
Thank you for your immediate support and understanding during this difficult time.
Sincerely,
[Your Name]11. Sick Day Leave Email for a Routine Check-Up
This is about advance notice. Specify if it is a partial or full-day absence. Frame it as a routine "medical appointment." Show proactivity by mentioning you've blocked your calendar and planned your work around it.
Simple Check-Up Email Example to Manager
Focus: Clear, proactive communication that reassures your manager the workflow will not be interrupted.
Subject: Planned Absence on [Date] - [Your Name]
Hi [Manager's Name],
This is a heads-up that I have a scheduled medical appointment on [Date]. I will be out of the office from [Start Time] to [End Time].
I have already blocked this time off on my calendar and am structuring my workload around it to ensure all my urgent tasks are completed on schedule.
Thank you,
[Your Name]Simple Email Template for Doctor/Dentist Check-Up (For the HR)
Focus: This is typically used when company policy requires all leave to be formally logged with HR.
Subject: Notification of Planned Absence - [Your Name] - [Date]
Dear HR Department,
This email is to formally document my planned partial-day absence on [Date]. I will be out of office between [Start Time] and [End Time] for a scheduled medical appointment.
This time has been approved by my manager, [Manager's Name], and logged in the [Company HR System Name] portal.
Please let me know if any further information is needed.
Sincerely,
[Your Name]
Employee ID: [Your ID, if applicable]General Routine Medical Care Sick Leave Email
Focus: A single, efficient communication that serves as both a proactive notice to your manager and a formal record for HR.
Subject: Planned Absence for Appointment - [Date] - [Your Name]
To: [Manager's Name]
Cc: [HR Department Email, e.g., hr@company.com]
Hi [Manager's Name],
I am writing to inform you that I have a medical appointment scheduled for [Date] and will be unavailable for work during that time. [Choose one: "I will be out for the entire day." or "I will be offline from [Start Time] to [End Time]."]
I have planned my work accordingly to ensure there is no disruption to my duties. I am copying HR on this email for their records.
Best regards,
[Your Name]12. Simple Email Example for a Scheduled Medical or Diagnostic Test
It's simple, provide advance notice. If needed, mention that the procedure might require rest afterwards, justifying a full day off even if the test itself is short.
Subject: Planned Absence on [Date] - [Your Name]
Hi [Manager's Name],
I am writing to let you know that I will be out of the office on [Date] for a scheduled medical test.
To ensure there is sufficient time for the appointment and any required rest afterwards, I will be taking the full day off and will be completely offline.
I will make sure all my urgent tasks are completed or handed over before then and will be back in the office on [Date+1].
Thank you,
[Your Name]13. Simple Sick Leave Emails for Dental or Minor Procedures
This is an email format where you need to be careful about the expectations you set. Just mention that it's a minor procedure, but also note that it can affect the whole day; or maybe even more.
Simple Sick Leave Email Example to Manager for a Planned Dental or Minor Procedure
Focus: Setting clear but flexible expectations for recovery while reassuring them about work continuity.
Subject: Planned Medical Absence on [Date] - [Your Name]
Hi [Manager's Name],
I'm writing to let you know that I have a minor procedure scheduled for [Date].
To allow for the appointment and proper recovery time afterwards, I will be taking the entire day as sick leave and will be fully offline.
While I anticipate being back the following day, I will send you a confirmation by the evening of the procedure to let you know for sure. I'll make sure all my urgent tasks are managed before my absence.
Thank you,
[Your Name]Cautious and Responsible Sick Day Email for Dental or Small Procedure
Focus: Frames the full-day absence as a proactive, "better-safe-than-sorry" measure.
Subject: Out of Office on [Date] - [Your Name]
Hi [Manager's Name],
This is a heads-up that I have a minor dental procedure scheduled for [Date].
To be on the safe side and ensure proper recovery, I will be taking the entire day off and will be fully offline. I will assess how I'm feeling that evening and confirm my return for the next day.
Rest assured, I am planning my workload accordingly.
Best regards,
[Your Name]Small Dental and Medical Procedure Email to HR
Subject: Notification of Medical Leave - [Your Name] - [Date]
Dear HR Department,
This email is to formally document my planned medical leave on [Date] for a minor scheduled procedure.
I have already informed my manager, [Manager's Name], of my absence. This has been logged as a full sick day in the HR portal.
Please let me know if any further information is required from my side.
Sincerely,
[Your Name]
Employee ID: [Your ID, if applicable]Minimal Email Format to Send Both HR and The Manager for a Dental Leave
Subject: Medical Absence on [Date] - [Your Name]
To: [Manager's Name]
Cc: [HR Department Email, e.g., hr@company.com]
Hi [Manager's Name],
I am writing to inform you that I will be on medical leave this [Date] due to a minor procedure.
I will be offline for the entire day to focus on recovery. I'll confirm my return status for the next day that evening. My projects are up to date and I am copying HR on this for their records.
Best regards,
[Your Name]14. Sick Leave Requests for a Scheduled Major Surgery
I hope you never have to send this email, but if you do, it requires a more formal format with long lead-time notification to your manager and HR. Clearly state your last working day, the start date of your leave, and your estimated return date. The main focus must be on the comprehensive handover plan.
Surgery Leave Request Email Sample to Send to a Manager
Focus: Reassuring your manager about the operational transition and your commitment to a seamless handover.
Subject: Advance Notice of Planned Medical Leave - [Your Name]
Hi [Manager's Name],
I am writing to provide you with advance notice that I will be on extended medical leave to undergo a scheduled major surgery.
My last day in the office will be [Your Last Day]. My medical leave will officially begin on [Start Date of Leave], and my anticipated return to work is on or around [Estimated Return Date].
My top priority over the next [Number] weeks is to make this transition easy for the company and myself.
I am already working on a comprehensive handover document, and I would like to schedule time with you next week to discuss a delegation plan for my key projects and responsibilities.
Thank you in advance for your support during this period.
Best regards,
[Your Name]Email Sample to Let HR Know About the Surgery
Focus: Purely administrative and procedural. The goal is to formally initiate the leave process and inquire about necessary documentation.
Subject: Formal Notification of Extended Medical Leave - [Your Name]
Dear HR Department,
This email is to formally notify you of an upcoming extended medical leave due to a scheduled major surgery.
My last day of work will be [Your Last Day], with my leave commencing on [Start Date of Leave]. My estimated date of return is [Estimated Return Date]. I will provide updates should this timeline change based on my doctor’s advice.
My manager, [Manager's Name], has been informed of these dates.
Please let me know what forms and documentation I need to complete to initiate Short-Term Disability and/or FMLA benefits.
Thank you for your assistance.
Sincerely,
[Your Name]
Employee ID: [Your ID, if applicable]Simple Email Example to Notify Both HR and Managers About Your Urgent Surgery
Focus: The gold-standard approach. This is a single, formal, and efficient email that provides all necessary information to all relevant parties simultaneously.
Subject: Notification of Planned Medical Leave for Surgery - [Your Name]
To: [Manager's Name]
Cc: [HR Department Email, e.g., hr@company.com]
Dear [Manager's Name],
I am writing to formally notify you and HR that I will be on medical leave to undergo a planned surgery.
The key dates are as follows:
Last Day of Work: [Your Last Day]
Leave Start Date: [Start Date of Leave]
Anticipated Return Date: On or around [Estimated Return Date]
My primary focus until my leave begins will be on ensuring a smooth and thorough handover of all my responsibilities. I am developing a detailed transition plan and will work closely with you and the team to make sure everything is covered.
I will coordinate with HR separately to complete all required leave documentation.
Thank you both for your support.
Sincerely,
[Your Name]15. How to Write an Email for a Mental Health Day (Burnout, Stress, Anxiety)
Another beautiful thing that modern times have brought is mental health awareness. People all around the globe, especially in less developed countries, suffer from mobbing, extensive work hours, and poor conditions. Mental health leave makes it a little more bearable.
Don’t be ashamed to admit that you feel burned out, stressed, or anxious. Everybody goes through these phases. It is your most natural right to feel good about yourself.
Treat it as you would any other sick day, using vague language like "not feeling well" or "for health reasons." Do not feel pressured to justify it. The goal is to take your entitled leave without over-sharing.
Sick Leave Email to Manager (Private and Professional)
Focus: Simple, private, and professional. It is indistinguishable from an email about a physical illness.
Subject: Sick Leave Today - [Your Name]
Hi [Manager's Name],
I am writing to inform you that I am not feeling well today and will be taking a sick day to rest and recover.
I will be fully offline and expect to be back in tomorrow. For anything urgent, [Colleague's Name] can assist.
Thank you,
[Your Name]Sick Leave Email to HR (For Formal Documentation)
Focus: Purely formal documentation, using standard, non-specific language.
Subject: Sick Leave Notification - [Your Name] - [Date]
Dear HR Department,
This email is to formally document my sick leave for today, [Date], for health reasons.
My manager, [Manager's Name], has been notified.
Please let me know if you require any further information.
Sincerely,
[Your Name]
Employee ID: [Your ID, if applicable]Sick Leave Email to Manager with HR in CC (Efficient and Respectful)
Focus: A single, efficient communication that respects privacy while fulfilling all professional and administrative duties.
Subject: Out of Office Today - [Your Name]
To: [Manager's Name]
Cc: [HR Department Email, e.g., hr@company.com]
Hi [Manager's Name],
I will be on sick leave today, [Date], and will not be available to work.
I plan to be completely offline to focus on my health. I am copying HR on this email for their official records. I will catch up on all messages upon my return.
Best regards,
[Your Name]For Companies with Explicit Mental Health Day Policies
Here, you can be more direct if you are comfortable, align your language with the company's supportive policy. You are still never required to do so.
Mental Health Day Email to Manager (Policy-Aligned and Confident)
Focus: Confidently using the company's recognized leave policy without over-explaining.
Subject: Mental Health Day - [Your Name]
Hi [Manager's Name],
I will be taking a mental health day today, [Date], as per the company's well-being policy.
I will be offline to recharge and expect to return tomorrow feeling refreshed and focused. I've ensured my urgent tasks are in a good place.
Thank you for your support.
Best,
[Your Name]Mental Health Day Email to HR (Formal Logging for Records)
Focus: Formally and correctly logging the specific type of leave for HR's data and records.
Subject: Logging a Mental Health Day - [Your Name] - [Date]
Dear HR Department,
This email is to formally log my absence today, [Date], as a mental health day.
This is in accordance with the company's stated well-being leave policy. My manager has been informed.
Thank you,
[Your Name]
Employee ID: [Your ID, if applicable]Well-Being Day Email to Manager with HR in CC (Transparent and Coordinated)
Focus: A transparent and professional way to use the company's policy, informing both parties correctly in one go.
Subject: Well-being Day - [Your Name]
To: [Manager's Name]
Cc: [HR Department Email, e.g., hr@company.com]
Hi [Manager's Name],
I am writing to inform you that I will be using one of my allocated well-being days today, [Date].
I will be taking the day to rest and will not be online. I have copied HR to ensure my leave is categorized correctly.
I'll see you tomorrow.
Regards,
[Your Name]16. Sick Leave Email Sample for a Recurring or Chronic Condition
First of all, I'm so sorry; I can only help you communicate better about your condition. If you have disclosed this to your manager or HR previously, you can reference it discreetly (e.g., “experiencing a flare-up of my known condition”). If you don’t want to disclose, treat it as a standard sick day. The focus should be on managing expectations for potential future absences, if applicable.
Sick Leave Email to Manager for a Known and Previously Disclosed Condition
Focus: Leveraging prior conversations for a quick, efficient, and understood notification.
Subject: Sick Leave Today - [Your Name]
Hi [Manager's Name],
I'm writing to let you know that I am experiencing a flare-up of my chronic condition today, [Date], and will need to take a sick day.
As we've discussed, I will be offline to manage my symptoms. I will be in touch tomorrow morning. For anything urgent, [Colleague's Name] is aware of today's priorities.
Thank you for your continued understanding.
Best,
[Your Name]Sick Leave Notification to HR for a Recurring Condition
Focus: Formal administrative logging, potentially referencing an official accommodation like intermittent FMLA leave.
Subject: Intermittent Leave Notification - [Your Name] - [Date]
Dear HR Department,
This email is to formally document my absence today, [Date], due to a flare-up of my known medical condition.
Please log this day against my approved intermittent FMLA/medical leave accommodation.
My manager, [Manager's Name], has been notified.
Sincerely,
[Your Name]
Employee ID: [Your ID, if applicable]General Sick Leave Email for a Recurring Condition
Focus: A single, efficient communication that informs your manager of the immediate absence while simultaneously instructing HR on how to log it.
Subject: Absence Today - [Your Name]
To: [Manager's Name]
Cc: [HR Department Email, e.g., hr@company.com]
Hi [Manager's Name],
I will be out of the office today, [Date], due to my recurring health condition.
I will be resting and offline. I am copying HR on this email to ensure this absence is logged correctly under my existing accommodation.
I will let you know if anything changes regarding my return tomorrow.
Thank you,
[Your Name]17. Sick Leave Email for Recommended Quarantine or Isolation
COVID has passed, but there are still many illnesses that require a person to quarantine; like stomach flu. What you need to do is state that the reason is based on a doctor's recommendation or public health guidelines.
Clarify your capacity to work remotely if you feel well enough. If you are too sick to work, state that clearly.
Simple Email Example to Say You Are Quarantined – To Manager
Focus: Operational clarity on your work status and location.
Subject: Work Status Update: Recommended Isolation - [Your Name]
Hi [Manager's Name],
I am writing to inform you that following medical advice, I need to begin a period of home quarantine/isolation, effective today, [Date].
[Option A: If you feel well enough to work]
I am feeling well and am fully equipped to work remotely. I will be online during my regular hours and do not anticipate any disruption to my duties.
[Option B: If you are too sick to work]
I am also experiencing symptoms and am not well enough to work. I will be taking today as a sick day to rest and will keep you updated on my condition for the coming days.
Thank you for your understanding as I follow these health guidelines.
Best regards,
[Your Name]Quarantine Notification Email to HR
Focus: Formal administrative notification for their records, clarifying the leave status.
Subject: Notification of Required Quarantine Period - [Your Name]
Dear HR Department,
This email is to formally document that I have been instructed by a medical professional/public health guideline to quarantine, beginning on [Date]. The recommended duration is [Number] days.
My manager, [Manager's Name], has been informed. I will be [Choose one: working remotely / taking sick leave] during this period.
Please advise if any specific documentation is required from my side to comply with company policy regarding quarantine.
Sincerely,
[Your Name]
Employee ID: [Your ID, if applicable]General Sick Leave Email for Quarantine Requirements
Focus: An efficient, all-in-one email that provides operational clarity to your manager while officially logging the situation with HR.
Subject: Quarantine Notice & Work Plan - [Your Name]
To: [Manager's Name]
Cc: [HR Department Email, e.g., hr@company.com]
Hi [Manager's Name],
As per a doctor's recommendation, I will be starting a mandatory isolation period from today, [Date].
[Option A: If you can work]
I feel fine and will be continuing my work remotely as normal.
[Option B: If you are sick]
I am also unwell and will be taking today as sick leave. I will let you know about my status for tomorrow.
I am copying HR on this email for their records and to ensure my work status is logged correctly.
Thank you,
[Your Name]How to Write a Sick Leave Email
This format is based on the consensus of Human Resources (SHRM), career management (e.g., Ask a Manager), and business etiquette guides. Its principles are clarity, professionalism, and responsibility.
What to Include in a Sick Leave Request Email
A standard sick leave email has five essential components:
- A Clear and Searchable Subject Line: The purpose of the email must be immediately obvious.
- A Direct Opening Statement: State the reason for your email in the first sentence.
- Key Logistical Information: This section contains the three crucial facts:
- Duration: How long you expect to be out.
- Availability: Your level of contact during the absence.
- Business Continuity: Who will cover your urgent tasks.
- A Professional Closing: A brief and courteous sign-off.
- Your Signature: Your name and contact.
What to Say in a Sick Leave Request Email
This section details the precise language and level of detail expected.
- Be Direct and Confident: Use clear, declarative statements. You are informing your employer of a fact, not asking for permission.
- Say: "I am writing to inform you that I will be on sick leave today."
- Not: "I was wondering if it would be okay for me to take a sick day today because I feel a little off."
- Keep Medical Details Vague and Professional: You have a right to medical privacy. No "official" guide will ever require you to disclose a specific diagnosis for a short-term illness.
- Safe Phrases: "Feeling unwell," "for health reasons," "a medical issue," "not well enough to work."
- You do NOT need to say: "I have a stomach flu with a 102-degree fever."
- Specify a Clear Return Date (or a Clear Update Time):
- If you know: "I expect to be back in the office tomorrow, [Date]."
- If you are unsure: "The duration of my absence is currently uncertain. I will provide an update by tomorrow morning." (This is a crucial point in all professional guides, manage expectations by providing a timeline for your next communication).
- Designate a Point of Contact: This demonstrates responsibility. It shows that even while you are sick, you are thinking about the team and the workflow.
- Say: "For urgent matters regarding Project Titan, please contact Jane Smith, who has been briefed on the current status."
What NOT to Say (The "Don'ts of Sick Leave Emails"):
- Do Not Apologize Profusely: A simple "I apologize for any inconvenience" is acceptable if you're missing a critical deadline, but over-apologizing can undermine your confidence and make it sound like you've done something wrong. You are entitled to take sick leave.
- Do Not Provide Graphic Details: It's unprofessional and unnecessary. Your manager does not need all the graphic details of your symptoms.
- Do Not Make Vague Promises: Avoid saying "I will try to check emails." This creates ambiguity. Either you are available periodically for urgent matters, or you are offline. Be definite. "I will be completely offline" is a perfectly acceptable and professional boundary to set.
- Do Not Negotiate: Do not offer to "work for a few hours" or "just finish this one thing." This signals that your need for sick leave is negotiable. Take the day to recover fully.
The Tone and Format of Sick Leave Emails
Professional: Avoid casual slang, emojis, or overly emotional language.
Concise: Respect your manager's time. The email should be scannable in under 30 seconds.
Responsible: The message should convey that you are handling your duties responsibly despite your absence.
Matter-of-Fact: Present the information simply and without drama.
Here is a simple email template for a sick leave request:
Subject: Sick Leave - [Your Full Name]
Dear [Manager's Name],
Please accept this email as notification that I will be taking sick leave today, [Date], as I am unwell.
I will be fully offline for the day to rest and recover. For any urgent matters, [Colleague's Name] has been briefed and can serve as the point of contact. All relevant files for [Project Name] are located in [Shared Drive/Folder Location].
I expect to be back to work tomorrow. I will inform you if my return date changes.
Thank you,
[Your Name]- Subject: Sick Leave - [Your Full Name]
- Clear, searchable, and professional. Anyone seeing it knows its exact purpose.
- Please accept this email as notification that...
- This is formal, respectful, and assertive. It's the standard HR-approved way to state your purpose.
- ...I will be taking sick leave today, [Date], as I am unwell.
- It provides the "what," "when," and "why" (in a private, professional manner) all in one sentence.
- I will be fully offline for the day...
- It sets an unambiguous boundary on your availability.
- For any urgent matters, [Colleague's Name] has been briefed...
- This is the "Business Continuity" element. It demonstrates responsibility and proactively solves a problem for your manager.
- I expect to be back to work tomorrow.
- It provides a clear, but flexible, timeline that manages expectations. The follow-up sentence shows you will communicate any changes.
Who should I send my sick leave email to? Should I notify my direct manager, HR, or both?
This depends on your company's policy, but here is the universal best practice:
Your manager is the person most immediately impacted by your absence. They need to know so they can delegate your tasks and manage the team's workload for the day. This is the single most important person to inform.
Some companies have a strict policy that all absences must be logged with HR. Often, this is done by CC'ing an HR email address (hr@company.com) on the email to your manager.
If you know you will be out for more than two or three consecutive days (e.g., for a surgery, serious illness), you should email both your manager and HR directly. HR will need to handle the official documentation, like FMLA or short-term disability.
If you are requesting to use official paid sick days from your accrued balance, CC'ing HR creates a formal record of the request.
1-2 Days Sick: Email your manager directly. (CC HR only if you know it's the rule).
3+ Days Sick (or planned medical leave): Email your manager and CC HR, or email them both directly.
When in doubt, check your employee handbook. It will specify the exact procedure.
When is the best time to send the sick leave email?
The guiding principle is as early as possible.
For an unplanned illnesses send the email before your official start time. If you work at 9 AM, sending the email at 8 AM gives your manager time to see it and adjust plans for the day. Sending it after your start time can appear unprofessional unless you were physically unable to do so earlier.
If you get sick during the workday, send the notification immediately before you log off or leave the office. Don't just disappear.
How should I send my sick leave request? By email, phone, or a company HR system? And how long should the email be?
Email is the standard best practice. It's professional, creates a written record, and allows you to clearly provide handover details.
If your company uses an HR portal for logging leave, you should use it. Often, the best practice is to do this and send an email. The email is for the immediate human notification; the system is for the official record.
Keep it short and direct. Your manager is busy and just needs the key facts. 3-5 sentences is ideal. State the absence, the duration, your availability (or lack thereof), and the point of contact for urgent tasks.
Why is it important to write a sick leave email instead of just calling in sick?
A sick leave email is superior to a phone call for several reasons:
It Creates a Written Record: This is the most important reason. An email serves as documented proof of your notification. It protects you and provides a formal record for the company.
It's Professional and Unambiguous: Information in writing is less likely to be misunderstood. You can clearly lay out handover details, which are difficult to convey and remember over the phone.
It's Asynchronous: You can send the email at 7 AM without waking your manager. They can read it when their workday begins. It respects their time.
It's Less Awkward: You don't have to put on a "sick voice" or feel uncomfortable talking when you are unwell. Your manager doesn't have to listen to you cough or struggle to speak.
What should I do if my sick leave needs to be extended?
This is a common situation. The process is simple:
Communicate Promptly: As soon as you realize you won't be well enough to return, notify your manager. Ideally, do this the evening before or first thing in the morning.
Reply to the Original Email Thread: This is a pro-tip. By replying to your first sick leave email, you keep the entire conversation in one neat thread. This makes it much easier for your manager to track.
Be Clear and Concise: Simply state that you are still unwell and need to take another sick day. Apologize for the extended absence and reaffirm the status of urgent work.
What if I feel pressured not to take sick leave? How can I communicate professionally?
This is a very difficult and stressful situation that often occurs in high-pressure or toxic work cultures. The key is to be politely firm.
Do not get drawn into a negotiation about your health. You are informing, not asking for permission. Your sick leave is an entitled benefit, not a favor.
If your manager pushes back say that: "I appreciate your concern for the project, but I am genuinely not well enough to work effectively today. I need to take the day to recover to ensure I can be productive when I return. I have already outlined the status of my urgent tasks in my email."
And if they ask you to work a little, say: "Unfortunately, I need to be completely offline to rest. I trust [Colleague's Name] to handle any urgent matters that may arise."
When you over-explain, you signal that the topic is open for debate. State the situation as a fact and end the conversation.
If the pressure is constant or feels like harassment, it is time to review your company handbook and, if necessary, confidentially speak with HR about the situation.